Information

Preparing and holding a general meeting of stockholders

The professionally arranged general meeting of stockholders is one of the most significant, and, no doubt, most complicated corporate functions in the activity of any joint-stock company. In order to hold a general meeting of stockholders quickly and impeccably from the legal point of view, it is necessary not to get entangled in the maze of corporate law, as well as to timely and competently form all the necessary documents, including draft protocols for the Board of Directors, a note on holding a general meeting of stockholders, samples of voting papers for stockholders, protocols of general meeting of stockholders.

The general meeting of stockholders is not a permanently active management body, and its holding is related to a large number of legal norms to be observed. The inaccuracy at the stage of preparation of general meeting of stockholders is often a reason for cancellation of decisions made by the meeting.

LAWCONSULT-GROUP, LLChas a considerable experience of preparation and conducting general meetings of stockholders in joint-stock companies. LAWCONSULT-GROUP, LLC provides two main types of service:

Preparation for a stockholders general meeting.
Conducting a stockholders general meeting.

The legal service for the stockholders meeting preparation includes the following:

Providing counseling and legal service to a joint-stock company when a general meeting of stockholders is to be prepared and held.
Preparation of information and analytical materials, documents for the general meeting of stockholders.
Preparation of a draft protocol for the board of directors (supervision board) on convening of general meeting of stockholders.
Preparation and publishing (or another way specified in the company’s charter) of information concerning the annual general meeting of stockholders to be held.
Manufacture (printing) of information messages and newsletters for the general meeting of stockholders.
Preparation and sending of information messages and newsletters to stockholders, providing reporting back documents.
Counseling of stockholders in the period of preparation to the general meeting, preparation and providing to stockholders materials for the general meeting of stockholders.
Preparation of protocol on results of voting at the general meeting of stockholders.
Preparation of protocol of general meeting of stockholders.

Legal service provided at the time of holding the general meeting of stockholders includes the following:

Attendance of a company expert at the general meeting of stockholders as a competent party.
Conducting the general meeting of stockholders, including the execution of functions of chairman and secretary of the general meeting.
Execution of functions of the returning board at the time of preparation and holding of general meeting of stockholders with arrival at the venue of the general meeting of stockholders:
- credentials check and registration for the persons participating in the general meeting of stockholders;
- quorum count for the general meeting of stockholders;
- clearing up matters related to the realization of voting authority by stockholders (their representatives) at the general meeting of stockholders;
- clarification of issues of the agenda of the stockholders meeting and securing the order of voting on them;
- counting of votes on issues of the agenda of the meeting and voting summary at the general meeting of stockholders;
- drawing up protocols of voting (ordinary, cumulative voting) at the general meeting of stockholders;
- issue of summary lists for registration and voting on issues of the agenda of the general meeting of stockholders;
- handing the voting papers over to the company archive.
Disclosure of information concerning the results of the annual general meeting of stockholders.

The work experience and professionalism of personnel of LAWCONSULT-GROUP, LLC will help minimize expenses for the preparation and holding of the general meeting of stockholders, secure the confidentiality of information and insure strict observance of the current legislation when preparing and holding meetings, as well as minimize risks of nullification of totals of the stockholders general meeting.